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Now mobile friendly, EMS changing the landscape of how events are managed


Now entering its second full season, U.S. Figure Skating’s


Event Management System (EMS) is primed to handle all event management-related processes and registration for the 2018–19 qualifying competition season. As one of three major initiatives (Learn to Skate USA and


Get Up) passed by the Board of Directors in 2014, EMS is de- signed to provide a consistent platform for event management and registration for all U.S. Figure Skating-sanctioned events. As it was last season, the focus this season will be on the qual- ifying competition structure; as well, it will provide the environ- ment for new features and enhancements. EMS will be available for all competitions in 2019–20 and, in addition to streamlining the event process for all users, will benefi t the sport by making available increased data through tracking registrations, practice ice and costs associated with sanctioned competitions. In addition to the qualifying season competitions, EMS was used this spring and summer to register for and manage the Ann Arbor Springtime Invitational Competition, Lake Placid Figure Skating Championships, Skate Detroit, Philadelphia Summer Championships and International Competition, Lake Placid Ice Dance Championships and Glacier Falls Summer Classic. Mary-Elizabeth Wightman, marketing manager for Lake


Placid’s Olympic Regional Development Authority, helped to or- ganize and conduct both Lake Placid events. She gave high marks to EMS for its functionality and user-friendliness. “We used the Event Management System this summer for


both of our events (Lake Placid Figure Skating Championships and Ice Dance) and the system provided us new tools and processes that we have not had access to for a nonqualifying competition. In past years our registration process did not allow us to connect to the U.S. Figure Skating membership database. Using EMS, we now know that athletes are correctly registered against their test records, and all coaches and offi cials are compliant based on the new SafeSport compliance requirements. In addition, we used the foreign athlete and foreign coach verifi cation for our international event.” EMS is located on U.S. Figure Skating’s “Members Only” site at https://www.usfsaonline.org/. Athletes and coaches must have a current membership. To use, click on the EMS button and select from available events. Note that registration for the 2019 U.S. Figure Skating qualifying season opened on July 15 and closes on Sept. 1.


igure Skating qualifying season opened on July 15 and closes on Starting in August, EMS will be mobile friendly, an en-


hancement that will give all athletes, coaches and parents a simple pathway to manage their event experience, including the ability to


hancement that will give all athletes, coaches and parents a simple pathway to manage their event experience, including the ability to purchase practice ice, and view their schedules at competitions. T is is an important development from last season, in which


is is an important development from last season, in which the platform was only desktop compatible. Some of the more prominent EMS menu items include:


• Purchase and management of practice ice • “My Schedule” that allows athletes to view their day-to-day


schedule or overall event schedule • “My Coaches” that gives athletes the ability to connect to their coach. T e coach then has capability to view all athletes he or


• “My Schedule” that allows athletes to vi w their day-to-day • “My Coaches” that gives athletes the ability to connect to


their coach. T e coach then has capability to vie she is associated with at an event from a phone or tablet. Bob Dunlop, U.S. Figure Skating’s senior director of events, said EMS will provide athletes and coaches with the organizational


all athletes he or


Bob Dunlop, U.S. Figure Skating s senior director of events, said EMS will pr vide athletes and coaches with the organizational


20 AUGUST/SEPTEMBER 2018


tool to make practice and competition less stressful and to ensure a more coordinated experience between the two. “EMS continues to be a work in progress but is already changing the landscape of how events are being managed,” Dunlop said. “For too long, U.S. Figure Skating clubs were on their own to fi gure out best practices in the fi eld. EMS provides that consistent platform for all participants and clubs, as well as providing a pathway for teaching next-generation club leaders.” For clubs hosting events within EMS, the platform off ers the ideal online tool to organize a competition from start to fi nish, including: • Streamlined bid and sanction applications • Database connectivity for all users to verify eligibility and compliance (club leadership, skaters, coaches, offi cials and volun- teers)


• Offi cials management: direct communication and tracking • Volunteer management: customized for use at fi gure skating


events and programs with built-in compliance and schedule tem- plates


• Enforcement of U.S. Figure Skating rulebook, program guidelines and organization requirements (e.g., SafeSport) EMS will bring the association up to date with other nation-


al governing bodies in terms of their event-management software, U.S. Figure Skating President Anne Cammett said. “T e EMS will give everyone involved a deeper understand-


ing of the process and the ability to better manage all aspects of an event,” she said. “In the past, only qualifying competition data was stored and easily available to those in the sport. T is will enhance the overall understanding of event management, providing users the ability to examine participation and costs, while tracking coaches, offi cials and volunteers.” For those interested in using EMS, contact us at


EMSsupport@usfi gureskating.org.


be mobile-friendly screens to log in and purchase practice ice, and manage your schedules.


Launching for the 2019 competition season will


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